Need a better way to organize visualizations and dashboards

[SolomonShorser-OICR]

There needs to be a better way to organize visualizations and dashboards. Having "groups" for visualizations could make things easier. For example, I have 100+ visualizations, and most of them could fit into 4 or 5 groups. Currently, a user needs to scroll navigate through several pages, or scroll down a few very long pages to find what they're looking for. If they could see a list of groups, that might make it easier. The same situations applies to dashboards.

Being able to tag visualizations might be another good option, as it would allow for some visualizations to have multiple tags, in case they don't fit neatly into a single group.

Examples:

Most of the visualizations are for web log analysis. Groups that could be useful would include: "Anomalous activity" for visualizations that highlight various forms of odd activities and behaviour, "All downloads" covers various visualizations that show info on data/file downloads, "Searches", covers visualizations that deal with search activity, etc....

I'm aware that Kibana has Spaces, but Spaces feel more like user accounts/profiles - they are siloed and if I create a new Space, I need to create new index patterns, and then export the relevant existing saved objects from my old "default" space (created before the Spaces feature was introduced), and then import them into new spaces. And if I created spaces for "Searches" and "Downloads", there's a lot of clicking around to switch spaces and then to find the right visualization.

It would be so much easier to just create a Saved Objects Group and move visualizations and dashboards into it. Or manage a list of Saved Object Tags.

[fktkrt]

Agree.

I might not be completely up-to-date at this point, but my former investigations led me to these issues:

• Folder for Dashboards #4997
• saved object tagging #1052
• Object tagging #6876
• saved object tagging phase 1 #16484

And here we are now at #28779

[enotspe]

Totally agree . Also there a should be curated objects, meaning just some users could edit them, while other could use them and at most make copys of them

[SolomonShorser-OICR]

@fktkrt It looks like #28779 only applies to Canvas. And I'd honestly prefer folders/groups (with subfolders/groups) over tags.

[fktkrt]

Yes, it does, but the original issue was the same as ours.

[SolomonShorser-OICR]

I realize my original comment only mentioned Visualizations and Dashboards because that's where this problem affects me most, but I think more generally, whatever solution is eventually developed should also apply to any Saved Object, including other things such as Searches, URLs, Reports, etc...

[elasticmachine]

Pinging @elastic/kibana-app (Team:KibanaApp)

[elasticmachine]

Pinging @elastic/kibana-app-arch (Team:AppArch)

[lukeelmers]

Saved object tagging might be one way for us to address this in the future.

[timroes]

Closing this since saved object tagging is now implemented and users have a way to properly group and order their saved obejct using tags (besides the option to use spaces).